Trillium
Photographic
Club
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Members Sites |
| Rino Masaro |
| Bob Walling |
Revised 03/22/08
Revised 2006
CONTENTS
Welcome to Trillium! As stated in the Constitution, "the aim of the Club is to promote the enjoyment of photography by providing an opportunity for photographers to meet and exchange ideas and information".
This handbook is a reference to provide members with a general outline of the Club's activities.
History - The Trillium Photographic Club was formed May 26, 1992, through a merger of two clubs: the Colour Photographic Club of Hamilton (CPCH) and the Colour Photographic Club of Burlington (CPCB). The amalgamation of these clubs produced one dynamic club.
Meetings - Meetings are held at East Plains United Church starting at 8:00 p.m. on Tuesday evenings.
Members are asked to, occasionally, arrive early to help set up the chairs and tables for the projectors, refreshments, etc.
The Hospitality Representative coordinates refreshments and asks members to assist in providing them. A sign-up sheet, with dates, is passed around at meetings.
Lobby Slides are an extra feature at many meetings. Members have the opportunity to submit 20 of their slides. These slides are shown before meetings begin and during the refreshment break. If you would like to show your images, please contact the Lobby Slide representative.
Program - Each year a Program Committee lines up a varied schedule of events including Clinics,
Members' Shows, Outside Presenters and Outings. A Program Brochure is published in late summer listing these events for the coming photographic season. The Club meets from September to May. A newsletter keeps members up-to-date on news and activities.
Clinics are designed to give members an opportunity to have their images critiqued by experienced photographers, thereby enhancing their photographic skills. Images submitted, by due dates, will be evaluated and then shown at meetings listed in the Program. See "Clinic Guidelines and Information" for full details.
In addition to the formal program, there are a number of "Show & Tell" groups within the Club. Each group sets its own agenda, according to the wishes of its members.
The Club has many excellent photographers who have a broad and diverse range of photographic interests, experience and skills, which they are willing to share. If you need help, ask a Club Official to direct you to a member who is knowledgeable about your particular interest.
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AFFILIATIONS
- Canadian Association for Photographic Art (CAPA) (formerly NAPA) -
CAPA came into being in 1997 through amalgamation of two Canadian photography associations, the
National Association for Photographic Art (NAPA) and the Colour Photographic Association of Canada (CPAC). Trillium had been a member of NAPA.
CAPA is dedicated to the promotion and betterment of photography. It publishes a quarterly magazine called Canadian Camera and sponsors an annual weekend "school of photography" known as Canadian Camera Conference (CCC). The latter is held in a different province each summer and utilizes university campuses for accommodation, presentations and other events. CAPA also provides many services for the enjoyment and education of photographers at all levels of expertise.
As a member club, Trillium enters three of CAPA's competitions for clubs each season: Nature, Pictorial and Theme. Members are encouraged to submit their best slides to the competitions. For each round of each competition, the Club has to submit six slides, one from each of six different photographers. Our Club Representative for CAPA handles the entries.
The competitions have 3 rounds. At the end of each season a trophy or certificate is awarded to the Club that has accumulated the most points. The Hancock Trophy is awarded for Pictorial, the Lloyd C. Kitchen Trophy is awarded for Nature and the Elder Trophy is awarded to the Club accumulating the highest score over 2 rounds for the Theme Competition. A Bronze Medal is awarded for the top slide in each round of the Pictorial and Nature competitions. Honourable Mentions (H.M.'s) are awarded to the top slides in each round. From time to time, Trillium hosts a CAPA competition.
Trillium members support CAPA in its endeavours. Some are Individual or Family Members and participate in the Individual CAPA Competitions. Membership forms are available from the CAPA representative. Many members attend Canadian Camera Conference (CCC), believing it's a great way to see Canada. Others have donated competition trophies. The Elder Trophy for the Theme Competition was donated by the late Louise Elder and the Yoshida Trophy for the Photo Essay Competition was donated by the late Tom Yoshida. Some members volunteer their time and effort to the many services and events that enrich our enjoyment of photography.
CAPA makes Awards available to Clubs in recognition of photographic expertise and service.
1. Certificate of Recognition to be awarded for significant support and service to the Club.
2. CAPA Rosettes for photographic achievement.
3. CAPA Pewter Medal is an Honour Award given for outstanding contribution in any field of photography.
The GTCCC was formed in 1987 by Stuart Freedman to promote activity among metro camera clubs and to promote the Art of Photography. There are currently in excess of 24 clubs in the GTCCC. Trillium became a member in the Fall of 1996. Membership enables clubs the opportunity to obtain liability insurance covering the activities and club equipment at a reasonable cost. The Club representative attends regularly scheduled meetings where they share programming ideas and experiences and gain insight into the many aspects of running a camera club. The GTCCC holds "Judges Accreditation Seminars" and maintains a Judges List and a Presenters List for the use of all member clubs.
GTCCC Annual Inter Club Competition between member clubs is held each Spring. Each club must submit 15 entries by 15 different members to be considered for the trophy. Trillium has won this event several times. Club members may enter images for judging and attend the presentation of awards held at the Kodak Auditorium in Toronto. The Trillium GTCCC representative takes care of submitting the entries from Trillium.
Three Club Exhibition and Show
The Burlington Arts Centre is the venue for a "Three Club Exhibition and Show" each February. The Latow Photographers Guild, the Hamilton Camera Club and The Trillium Photographic Club display their members' prints in the Main Gallery and present A/V Shows in the Studios. Refreshments are available. Tickets, purchased in advance, provide a great social evening as well as an opportunity to display images and exchange ideas.
Members are invited to submit slides for the club's entry. Categories vary from year to year. Plastic viewing pages are a practical way to submit your slides.
For our Print Display, members are invited to bring new work, framed and ready for hanging on the morning of the event. Prints are picked up the next day when the Gallery closes.
Digital images are a part of this Exhibition and members will be advised on how they are to be submitted.
This is a Club activity that requires many volunteers to make it a success. Our Committee Chairperson will be looking for assistance. It is always an enjoyable evening and a way for members to get to know each other.
Clinics -
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Judging, Scoring, Recognition
New members normally begin at the Bronze Level. A member transferring from another club will maintain an equivalent status.
Clinics are evaluated by a panel of three judges who may or may not be a member of the Club.
Minimum score to receive a Clinic Award will be 21 points.
A total of 30 points is possible for each entry.
Top 15% in each Level receive Clinic Awards.
Top 5% receive Tops of Clinic (T.C.), the balance receive Honorable Mention (H.M.).
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Promotion Points -
Promotion Points earned are based on individual scores.
Promotion Points are earned for a score of 21 for Bronze, 22 for Silver and 23 for Gold.
Promotion from Bronze to Silver -
A score of 21 or more earns l Promotion Point.
10 Promotion Points required to advance to Silver Level.Promotion from Silver to Gold -
A score of 22 or more earns 1 Promotion Point.
25 Promotion Points required to advance to Gold Level.Promotion from Gold to Masters -
A score of 23 or more earns 1 Promotion Point.
10 Promotion Points earns 1 Star - 5 Stars to advance to Masters.
50 Promotion Points required to advance to Masters Level.Masters -
Each 10 scores of 24 points or more earns 1 Diamond
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Clinic Notes -
It is strongly recommended that all interested members review the Clinic notes with special attention to the preparation pages "Slides and Prints" and "Electronic Images". (Adobe Acrobat Reader required.)
Duties -
All members of the Board of Directors attend periodic meetings of the Board, held at various locations.
Each member makes a report on the current status of his/her portfolio at each meeting.
President
The President chairs all meetings of the general membership of the Club and coordinates all of the Club's activities. He/she also chairs the Board of Directors and prepares the agenda for the Board meetings. He/she is a (cheque) signing officer for the Club. He/she makes and confirms all meeting locations and arrangements.
Past President
The Past President is a member of the Board of Directors and attends its meetings, where he/she can contribute information and advice as a link to the former Board. The Past President chairs the Election Committee which puts together a slate of nominees for the election of officers at the Annual Business Meeting usually held in April.
Vice President
The Vice President's duties are to assist the President, and to chair Club meetings and
Board Meetings if the President cannot attend. The Vice President is the Program
Chairperson for the following year, and also looks after guest speakers, obtaining their background information and finding members to introduce and thank them for their programs. The Vice President is the Club's representative for the Three Club Exhibition. Normally, the Vice President becomes President.
Secretary
The Secretary keeps the Club's files and records the minutes of all General and Board meetings of the Club. He/she is in charge of all Club correspondence including confirmation letters to guest speakers, thank you notes to judges, guest speakers, etc. He/she is a (cheque) signing officer for the Club. The Secretary also looks after sending out sympathy and get well cards in the Club's name.
Treasurer
The Treasurer keeps the Club's books and maintains the Club's bank accounts. He/she receives the membership fees (the Club' revenue), and pays all bills and expenses. He/she is a (cheque) signing officer for the Club. The Treasurer presents a budget to the
Board at the beginning of the year, and gives regular reports of the Club's financial standing. He/she presents a final report, which is audited and presented to the Club via the newsletter. The Auditor shall be appointed and approved by the Executive.
Clinic Chairperson
The Clinic Chairperson is responsible for the Clinics. Duties include arranging for the collecting and cataloguing of Clinic entries, finding judges, organizing the judging evenings, recording the results, making up the appropriate awards, returning the entries and handling the Clinic Night. The Clinic Chairperson also performs these duties for the final Awards Night.
Publicity Chairperson
The Publicity Chairperson's responsibility is to make sure that the Club is well advertised at the beginning of each year by distributing the Club's brochure to as many locations as possible. He/she also contacts local radio stations, cable TV stations and newspapers to advertise the Club meetings, particularly the first meeting of the season.
Newsletter Editor
The Newsletter Editor gathers information, prepares and distributes the Club's newsletter. The newsletter is an extension of the program brochure, and as such, is meant to provide details of Club activities. This includes both advance notice and reports of events, clinic and competition results, and other photo-related articles of interest to the general membership.
Membership Chairperson
The Membership Chairperson keeps a register of all members of the Club. He/she is the contact for people wishing to join the club. He/she takes the membership application forms, makes and maintains the members' name tags, and welcomes new members throughout the year. He/she also prepares the membership directory.
Equipment Chairperson
The Equipment Chair and/or his/her assistant(s) must be the Club's meetings 40 minutes early and is responsible for setting up the equipment and putting it away. He/she obtains, in advance, a list of the Club's equipment that the speaker needs and helps guest speakers with set up. He/she is responsible for maintaining the Club's equipment, getting repairs done, keeping supplies like bulbs on hand, and keeping an inventory. He/she also looks after the borrowing (and returning) of Club equipment, and keeps all necessary records.
Hospitality
The Hospitality Representative provides the refreshments at all Club meetings. He/she buys supplies, arranges for members to bring refreshments for each meeting, makes coffee/tea, sets out the refreshments, cleans up the kitchen and collects the refreshment fee. He/she circulates a sign up sheet and is responsible for thanking the members for their help and contribution.
CAPA Representative
The CAPA Representative is in charge of selecting and submitting images from the membership for each CAPA Club Competition. A brief explanation of CAPA's function and competitions is explained at the first meeting of the year. Images submitted are often chosen from Clinic entries. The CAPA Representative presents the results and returns the images to their makers.
GTCCC Representative
The Club's Representative to the Greater Toronto Council of Camera Clubs attends all monthly meetings of the GTCCC or finds a substitute to attend for the Club. The GTCCC Representative reports to the Executive concerning the GTCCC and organizes participation in GTCCC events.
1. Name
3. Membership -
(a) Any person interested in photography is eligible to become a member upon payment of the fee.
(b) There shall be two categories of regular Club Membership: "single" or "couple".
(c) Honourary Life Membership, without voting privileges or fees, may be bestowed upon persons who have made an outstanding contribution to this Club and/or to the art and science of photography. Such Honourary membership shall require the affirmative vote of three-quarters of the Board of Directors.
(d) Lifetime membership, without fee, may be awarded to Club members in recognition of outstanding levels of achievement, as defined by the Board of Directors. Life members are entitled to vote, hold office and otherwise enjoy such privileges as regular members.
(e) Membership of any person may be terminated by action of the Board of Directors.
4. Fiscal Year -
The fiscal year of this Club shall be from July 1st to June 30th of the following year.
5. Fees -
(a) The annual fees shall be determined from time to time by a majority vote of the Board of Directors.
(b) Annual fees shall be payable by November 1st of each year. If a member's fees are unpaid by December 31st, his/her name shall be deleted from the roll of members.
(c) New members who join after February 1st shall pay 50% of the appropriate fee.
6. Board of Directors and Officers
The affairs of the Club shall be administrated by the Board of Directors. The offices of the Board of Directors shall consist of the following positions.
President
Immediate Past President
Vice-President Secretary
Treasurer
The balance of the Board of Directors shall be the chairs of the Standing Committees.
No officer shall hold the same office for more than two consecutive years.
7. Standing Committees
The following Standing Committees may be set up by the Board of Directors.
Membership Publicity
Clinics Equipment
Newsletter Hospitality
Contests Special Events
C.A.P.A. Workshops and Outings
And such other committees as may, from time to time, be determined by the Board.
8. Vacancies
If any vacancy occurs on the Board, the remaining members shall have the power to appoint a member to fill the vacancy for the balance of the fiscal year.
9. Duties
(a) The President shall act as Chairperson at all meetings of the Club and the Board. He/she shall be ex-officio, a member of all Standing Committees and of Special Committees.
(b) The Secretary shall keep minutes of the proceedings, handle the correspondence, and perform such other duties as may, from time to time, be assigned.
(c) The Treasurer shall collect the membership dues, keep the financial records of the Club, pay all bills, and provide an annual financial statement to all members. All cheques shall be signed by any two of the President, the Treasurer and the Secretary.
(d) Duties for other officers shall be defined by the Board.
10. Nominations
The Board shall set up a Nominating Committee each year with the Immediate Past President as Chairperson. The Nominating Committee is responsible for ensuring that there is at least one qualified and interested nominee for each vacancy. Members of the committee should be acquainted with the general membership and be familiar with the responsibilities of the Board.
The procedure for developing a slate of officers shall be as follows:
(a) At least two months prior to the Annual Business Meeting, the Nominating Committee shall advise the membership that nominations would be welcomed.
(b) The consent of all nominees shall be secured.
(c) The report of the Nominating Committee shall be presented to the Board of Directors at the Club Meeting prior to the Annual Business Meeting for approval.
(d) The proposed slate of officers shall be presented to the general membership for approval at the Annual Business Meeting. Nominations shall also be accepted from the floor if the nominee has consented to stand for office. Where there is more than one candidate for a position, voting shall be by secret ballot by the members present.
11. Meetings
(a) Regular Meetings of the Club shall be held at a time and place to be determined by the Board of Directors.
(b) The Annual Business Meeting for the election of directors, the appointment of an auditor and transaction of business shall be held at a meeting prior to Awards Night.
(c) Special or Emergency Meetings may be called at any time by the President or at the request of not less than five members of the Board.
(d) A quorum of thirty members is required at any general meeting of members at which business is transacted. A quorum of five members is required at any meeting of the Board of Directors.
(e) The Board of Directors shall meet at least 4 times during the year.
12. Clinics Rules and regulations for the conduct of Clinics shall be formulated by a committee designed by the Board of Directors, and shall be approved by the Board of Directors.
13. Amendments Amendments to this constitution may be initiated by a majority affirmative vote of the Board of Directors or by written notice of ten members in good standing. Proposed changes shall be discussed at a regular (or special) meeting, then tabled to be voted on at the next regular meeting of the Club, after due consideration. To be adopted amendments must have an affirmative vote of two-thirds of the members present.
The original signed Constitution is in the Club Records.